Introduction:

An agricultural company-based in Pretoria and specialising in delivering excellent marketing services to farmers and grain processors is seeking a Receptionist with strong communication skills, a talent for multitasking, and a knack for organisation.

 

Job purpose: Receptionist

The individual will serve as the first point of contact for all clients and visitors. The individual will be responsible for guiding them to the right departments and ensuring smooth communication with the team. Responsibilities include managing phone calls, taking detailed messages, and keeping the mail flow organised.

 

REQUIREMENTS

Minimum education (essential):

• National Senior Certificate

Minimum education (desirable):

• Diploma in Office Administration

Minimum applicable experience (years):

• 2 years

Required nature of experience: Receptionist

• Office Administration
• Procurement of office equipment, consumables
• Supplier liaison
• Facility management
• Housekeeping

Skills and Knowledge (essential):

• MS Office (Word, Excel and Outlook)

 

Other: Receptionist 

• Own transport

Working hours:

07:30 – 16:30 Monday-Friday.

COMPETENCIES

Essential Competencies:

• Thinking Positively
• Showing Composure
• Valuing Individuals
• Meeting Timescales
• Checking Things
• Managing Tasks
• Producing Output
• Taking Action

Important Competencies:

• Examining Information
• Developing Expertise
• Adopting Practical Approaches
• Generating Ideas
• Interacting with People
• Establishing Rapport
• Articulating Information
• Making Decisions
• Embracing Change
• Inviting Feedback
• Understanding People
• Upholding Standards

 

KEY RESPONSIBILITIES Receptionist

• Greets customers and visitors with a positive, helpful attitude.
• Accept and assist all walk-ins
• Notify clients as needed
• Assist with a variety of administrative tasks, including copying
• Maintain the reception area and all common areas in a clean and tidy manner
• Take stock and order office and kitchen supplies
• Take care of all office equipment and inquiries
• Answering phones in a professional manner and direct calls as needed
• Help colleagues with administrative tasks.
• Accurate and timely receipt and distribution of mail items
• Send important emails to the right people
• Prepare drinks for tea time and during meetings
• Scheduling of meetings

 

REMUNERATION

Market-related