Viva Talent is hiring a Recruiting Coordinator in South Africa for a fully remote role. You will work embedded in the recruiting team of a US or Canadian company, keeping interviews scheduled, candidates informed and the hiring pipeline moving. If you have recruiting support, talent acquisition or HR coordination experience, this is a chance to build an international remote career from home.
Job Overview
| Detail | Information |
|---|---|
| Job Title | Recruiting Coordinator |
| Company | Viva Talent |
| Department | Recruiting Coordinator |
| Location | South Africa |
| Work Arrangement | Fully Remote |
| Clients Served | US and Canadian companies |
| Experience Required | 1+ year supporting recruiting or employee processes |
| English Level | C1 |
| Typing Speed | 40+ WPM |
| Application Response Time | Usually within three days |
About Viva Talent
Viva Talent is a remote talent company that connects US and Canadian companies with Executive Assistants and Recruiting Coordinators across Latin America and South Africa.
The company creates career-defining opportunities for talented women while welcoming people of all genders. Viva is a globally distributed team of 200+ members across 15+ countries and 3 continents, and it holds a 4.7/5 Glassdoor rating.
Why This Role Exists
As a Viva Recruiting Coordinator, you work embedded with the recruiting team of one of Viva’s customers. The role goes beyond recruitment admin. Your job is to help the team hire well by keeping the pipeline moving, supporting recruiters and making sure no candidate falls through the cracks.
You will own parts of the recruiting process independently and spot risks early. You will also act before problems affect the candidate experience or hiring goals. When something stalls, you work out why, solve what you can and bring in the right people when needed.
Key Responsibilities
Interview Scheduling & Preparation
Schedule interviews quickly and accurately for hiring managers, Talent Partners, interviewers and panels. This includes the coordination and logistics needed to keep interviews moving.
Applicant Tracking System (ATS) Management
Keep the ATS clean, with statuses, notes, timelines and next steps always accurate and up to date.
Candidate Experience
Manage clear, timely and human communication across email, LinkedIn and job boards. This includes confirmations, follow-ups and proactive updates.
Job Posts & Descriptions
Update role information across platforms so it stays accurate and aligned with hiring team needs.
Process Documentation
Capture workflows, recurring issues and improvements that keep the hiring process organised and efficient.
Candidate Screening & Assessment
Use predefined criteria to screen candidates. Probe when more context is needed, make decisions within your scope and flag meaningful concerns early.
Pipeline Bottlenecks
Understand what is slowing candidates down and remove the bottleneck before it costs a hire.
Research & Recommendations
Take the first pass yourself, add context and bring a proposed next step. Loop in decision-makers when needed.
AI-Assisted Productivity
Use AI tools to work faster while keeping your own judgment on every output.
What you will own: a healthy recruiting process in which candidates know what is happening, the pipeline keeps moving, problems are caught early and the team has what it needs to hit its hiring goals.
Requirements & Qualifications
- 1+ year of experience supporting recruiting or employee processes
- 2+ years at one company at some point in your career (any role)
- English at C1 level: confident, concise and comfortable at a fast pace
- Typing speed of 40+ WPM
- Real-world experience using AI tools, with outputs reviewed before you rely on them
Required experience:
- Scheduling interviews for hiring managers, recruiters or Talent Partners
- Using an ATS or HRIS to manage candidate or employee records, statuses and next steps
- Managing candidate or employee communication by email, LinkedIn or job boards, such as status updates, follow-ups, feedback and answering questions
Your previous job title does not need to match. Relevant titles include Recruiting Coordinator, Talent Acquisition Specialist, Recruiting Scheduler, Recruiting Assistant and HR Coordinator.
Note: General admin or coordination experience on its own is not enough. Viva suggests its Executive Assistant role for those candidates.
Core Values & Mindset
Viva looks for people who believe that if they don’t keep the process moving, no one else will. They believe time kills hires, so they ask what the fastest possible timeline is and what needs to be true to reach it. They also believe speed and care go together, because a scheduling mistake or incorrect detail creates more work for everyone.
The environment is fast-paced rather than bureaucratic. You are encouraged to use AI, propose ideas and influence how the recruiting process runs. You get real ownership of your part of the process and the autonomy to improve how things work.
Benefits & Perks
- 100% remote work
- Competitive compensation with reviews every six months and performance bonuses
- Global health insurance covering medical, dental, vision, mental health and routine care
- Paid holidays, vacation, sick leave and family care days
- Family-friendly policies, including parental leave and flexible support
- A culture centred on growth, ownership, well-being and continuous learning
Hiring Process
Viva moves quickly and keeps candidates updated throughout:
Application → Short screening assessments → Practical skills assessment → Final interview
Career Growth Path
Recruiting coordination is a strong entry point into talent acquisition and HR. With experience, you can progress along this path:
Recruiting Coordinator → Senior Recruiting Coordinator → Talent Acquisition Specialist → Technical Recruiter → Talent Acquisition Manager → Head of Talent
Working inside a US or Canadian recruiting team also builds ATS skills, international hiring exposure and remote-work experience that employers value.
Remote Work & Employment Disclosures
- This is a fully remote role open to candidates based in South Africa.
- You will work embedded with a client company’s recruiting team, so working hours may need to align with US or Canadian time zones.
- Confirm the employment or contract arrangement, remuneration and working schedule directly with Viva Talent during the hiring process.
Frequently Asked Questions (FAQs)
Is this Recruiting Coordinator job fully remote? Yes. The role is 100% remote and open to candidates in South Africa.
Who will I be working for? You will be embedded in the recruiting team of one of Viva Talent’s US or Canadian customers.
How much experience do I need? You need at least 1 year of experience supporting recruiting or employee processes. Related titles such as Recruiting Assistant, HR Coordinator or Talent Acquisition Specialist qualify.
Do I need ATS experience? Yes. You must have experience using an ATS or HRIS to manage candidate or employee records, statuses and next steps.
What English level is required? C1: confident, concise and comfortable at a fast pace.
How fast will I hear back? Viva usually responds within three days.
I’m applying from Latin America. Should I use the same link? No. Applicants from LATAM must use the separate LATAM application link on Viva’s official job page.
How to Apply
- Click the Apply Now button on the official Viva Talent job page.
- Submit your application.
- Complete the short screening assessments, then the practical skills assessment.
- Attend the final interview.
Application link: Apply for the Recruiting Coordinator role
⚠️ Scam warning: All Viva communication comes from an @execviva.com email address. Viva never requests payments or personal information from candidates. If you receive messages from unofficial sources such as Instagram or Facebook, report them to careers@execviva.com. Jobsandcareeropportunities.co.za never charges a fee for job listings or applications.
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