The VKB Group is hiring a Junior Retail Branch Admin Assistant for VKB Retail in Verkykerskop, Free State. This is a permanent, entry-level administrative position based in Harrismith, Free State. You will process Goods Received Vouchers (GRVs) and supplier invoices, handle stock claims and support stock control at a branch that serves farmers, producers and rural communities. If you have a Grade 12 qualification, general administrative experience and are fluent in Afrikaans and English, apply before the closing date of 04 November 2026.
Job Overview
| Detail | Information |
|---|---|
| Job Title | Junior Retail Branch Admin Assistant |
| Company | VKB Group |
| Division | VKB Commercial Services |
| Business Unit | VKB Retail – Free State Verkykerskop |
| Location | Harrismith, Free State |
| Employment Type | Permanent |
| Minimum Experience | Entry Level |
| Industry | Agriculture |
| Job Functional Area | Administrative |
| Posted | 28 October 2026 |
| Closing Date | 04 November 2026 |
| Minimum Qualification | Grade 12 / NQF Level 4 |
About the VKB Group
The VKB Group is an agricultural company that supports farmers and produces straight-from-the-farm foods for consumers. Alongside its consumer brands, the group is represented by its regional brands: VKB, GWK and NTK.
The group’s roots are firmly planted in agriculture, with farming at its core. It started by providing everything needed on the farm to produce food. Today it operates across the entire food supply chain, including processing, logistics, storage, handling and national and international market channels.
This “house of brands”, established with the support of its farmer shareholders, forms the foundation for building the agribusiness of the future.
About VKB Retail
VKB Retail is an important part of the VKB Group’s agricultural value chain. It gives farmers, producers, businesses and communities access to quality agricultural products, farming inputs and retail solutions. Through a strong customer-focused approach, VKB Retail supports agricultural productivity and builds long-term relationships with customers across South Africa.
Employees contribute directly to a business that supports food production and rural development, within a trusted and well-established agricultural organisation.
Why This Role Matters
Accurate administration is essential to the success of a retail operation. This role ensures that stock movements, supplier transactions, customer service activities and operational records are managed efficiently and accurately.
By maintaining high administrative standards and supporting effective stock control processes, the successful candidate will help reduce risk, improve service delivery and contribute to the overall performance of the business.
Why Join VKB?
VKB is a people-focused organisation with deep agricultural roots and a strong commitment to growth and innovation. This role offers the chance to build valuable administrative and retail experience while contributing to an organisation that supports farmers and feeds communities.
You will work alongside committed colleagues who value accountability, teamwork, continuous improvement and excellent customer service.
What Success Looks Like
- Maintains accurate and up-to-date administrative records and documentation
- Processes GRVs, invoices and stock-related transactions efficiently and correctly
- Supports effective stock control through accurate monitoring and reporting
- Resolves stock claims promptly and professionally
- Delivers excellent customer service and support
- Monitors stock deviations and helps reduce operational risk
- Contributes to improved administrative processes and operational efficiency
- Ensures compliance with company procedures, controls and standards
Key Responsibilities
Administration & Record Keeping
- Maintain high standards of administration and record keeping
- Maintain accurate filing and documentation systems
- Assist with general administrative support functions
- Perform additional job-related administrative duties as required
GRVs, Invoices & Stock Claims
- Process Goods Received Vouchers (GRVs) accurately and timeously
- Issue GRVs for incoming stock
- Complete and process supplier invoices in accordance with company procedures
- Process and administer stock claims
Stock Control
- Monitor and manage stock deviation reports
- Support stock control activities and stock accuracy initiatives
Customer Service & Compliance
- Deliver professional customer service to internal and external customers
- Minimise operational risk through adherence to company policies and procedures
Minimum Requirements
Qualifications
- Grade 12 / NQF Level 4
Essential Experience & Requirements
- Computer literacy with proficiency in Microsoft Word and Microsoft Excel
- General administrative experience
- Proficient in Afrikaans and English
- Valid driver’s licence and own vehicle
Advantageous
- Experience within the agricultural industry
- Previous VKB administrative experience (Unix)
Skills Required
- Administrative processing
- Goods Received Voucher (GRV) administration
- Invoice processing
- Stock control administration
- Stock claims management
- Numerical accuracy
- Record keeping
- Microsoft Excel proficiency
- Customer service
Competencies
- Communication
- Problem solving and analysis
- Planning and organising
- Customer focus
- Teamwork and collaboration
- Relationship building
- Compliance and attention to detail
- Accountability
- Personal resilience
Who VKB Is Looking For
VKB wants a detail-oriented and dependable person who takes pride in accurate administration and exceptional service delivery. The ideal candidate enjoys working with information, systems and processes while supporting both customers and colleagues.
You should be organised, numerically confident and committed to high standards of accuracy. The role suits someone who takes initiative, values teamwork, builds strong working relationships and keeps looking for ways to add value and improve current processes.
Core Values
VKB Group’s culture is rooted in being Humble, Hungry, Smart, Bold, and Playing as One Team. The company builds authentic relationships and makes sound decisions based on trust and integrity. Candidates are encouraged to answer the screening questionnaire honestly and accurately. Misrepresenting qualifications, experience, competencies, criminal history or any other information may lead to an application being withdrawn, or employment being terminated if discrepancies are found during verification.
Career Growth Path
An entry-level retail admin role is a strong foundation in the agricultural retail sector. With experience, you can progress along this path:
Junior Retail Branch Admin Assistant → Retail Branch Administrator → Stock Control Administrator → Senior Branch Administrator → Branch Admin Supervisor → Branch Manager
Experience with GRVs, invoice processing and stock control is valuable across retail, agriculture, warehousing and supply chain roles.
Frequently Asked Questions (FAQs)
Where is this job based? The vacancy is at VKB Retail – Free State Verkykerskop, with the location listed as Harrismith, Free State.
Is this a permanent position? Yes. The employment type is permanent.
What is the closing date? The closing date is 04 November 2026. The vacancy was posted on 28 October 2026.
Do I need experience? The experience level is entry level, but general administrative experience is an essential requirement.
What qualification do I need? You need Grade 12 / NQF Level 4.
Do I need to speak Afrikaans? Yes. You must be proficient in both Afrikaans and English.
Do I need my own vehicle? Yes. A valid driver’s licence and your own vehicle are required.
Is agricultural experience required? No, it is advantageous. Previous VKB administrative experience (Unix) is also an advantage.
Which software do I need to know? You need proficiency in Microsoft Word and Microsoft Excel.
How to Apply
Apply through the VKB Group Career Portal before 04 November 2026. When applying, make sure that:
- You use Google Chrome to access the Career Portal.
- You upload a clear and professional CV in PDF or Word format only.
- Your CV does not contain handwritten notes or markings.
- Supporting documents such as your ID, driver’s licence and certificates are uploaded in the designated sections and not combined with your CV.
- Your profile photo meets the minimum size requirement of 300 x 300 pixels.
- You complete the screening questionnaire honestly and accurately.
Application link: Apply on the VKB Group Career Portal
Please note: VKB Group reserves the right to close or withdraw any vacancy at its discretion. All personal information submitted through the Career Portal is used solely for recruitment purposes and, where applicable, for matters related to employment. VKB Group is an equal opportunity employer committed to Employment Equity, transformation and the inclusion of People with Disabilities. Recruitment decisions are aligned with the VKB Group Employment Equity Plan and Transformation Strategy.
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