The Department of Education is hiring a Registry Clerk on a permanent basis at its Education District Office in Sarah Baartman. The post is at Salary Level 5 and pays R237,453.00 – R279,708.00 per annum. No experience is required, only a Grade 12 certificate. Applications close on Friday, 13 November 2026.
Job Overview
| Detail | Information |
|---|---|
| Job Title | Registry Clerk |
| Reference Number | DOE108/10/2026 |
| Department | Education |
| Directorate | Education District Office |
| Chief Directorate | Education District Office |
| Job Type | Permanent |
| Salary Level | 5 |
| Remuneration | R237,453.00 – R279,708.00 per annum (Level 05) |
| Experience Required | 0 years |
| Work Location | Sarah Baartman |
| Minimum Qualification | Grade 12 certificate |
| Closing Date | Friday, 13 November 2026 (23:59) |
| Enquiries | Mr W Payi, 040 608 4200 |
About the Role
The Registry Clerk runs the registry of the district office. You will receive, register, sort and dispatch mail, open and close files, trace and retrieve documents, keep the franking machine and remittance registers, scan files and prepare documents for archiving.
Key Duties and Responsibilities
Client Service & Enquiries
- Attend to clients
- Handle telephone and other enquiries received
- Distribute notices on registry issues
Mail Handling
- Receive and register hand-delivered mail and files
- Receive all mail
- Sort, register and dispatch mail
- Keep a daily record of the number of letters received
Franking & Remittances
- Open and maintain the franking machine register
- Frank post, record money and update the register on a daily basis
- Do spot checks on post to ensure that no private post is included
- Lock post in the postbag for messengers to deliver to the Post Office
- Open and maintain the remittance register
- Record all valuable articles as prescribed in the remittance register
- Hand deliver remittances and sign them over to finance
- Send wrong remittances back to the sender via registered post and record the reference number in the register
Filing, Records & Archiving
- Open and close files according to the record classification system
- File and store, trace (electronically or manually) and retrieve documents and files
- Complete index cards for all files
- Scan files electronically
- Sort and package files for archives and distribution
- Compile a list of documents to be archived and submit it to the supervisor
- Keep records for archived documents
Requirements
- A Grade 12 certificate with no experience required
- Effective communication skills (written and verbal) and a good command of the English language
- Knowledge of registry duties and practices, and the ability to capture data and operate a computer
- Working knowledge and understanding of the legislative framework governing the Public Service
- Knowledge of storage and retrieval procedures in terms of the working environment
- Knowledge and understanding of the PFMA, Treasury Regulations, the Public Service Act and the Employment of Educators Act
- Well-developed mathematical reasoning, innovative thinking and problem-solving ability
- Ability to execute a variety of tasks and to work under pressure
Added Advantage
- Knowledge of the education sector
Who the Department Is Looking For
The department wants an organised, accurate and reliable person who handles mail, files and valuable items with care. The role suits entry-level applicants who communicate clearly, keep neat records and can work under pressure in a busy registry.
Career Growth Path
A registry clerk post is a solid foundation for a public service records and administration career. With experience, you can progress along this path:
Registry Clerk → Senior Registry Clerk → Administration Clerk → Administrative Officer → Records Manager → Assistant Director
Experience with registers, records classification and archiving is valuable across government, education and corporate records management roles.
Frequently Asked Questions (FAQs)
What is the closing date? The closing date is Friday, 13 November 2026. The e-recruitment system closes at 23:59 on that day, and late applications will not be considered.
What is the salary? The salary is R237,453.00 – R279,708.00 per annum (Level 05).
Is this a permanent post? Yes. The job type is permanent.
Do I need experience? No. The ad requires a Grade 12 certificate with no experience. Knowledge of the education sector is an added advantage.
Where is the job based? The post is at the Education District Office, Sarah Baartman.
What will I do day to day? You will receive, register, sort and dispatch mail, keep the franking and remittance registers, open and close files, trace and retrieve documents, scan files and prepare documents for archiving.
Do I need to attach certified copies of my qualifications? Not when you apply. You must submit a fully completed Z83 form and a detailed CV. Shortlisted candidates must submit certified copies of qualifications and other relevant documents on or before the interview date. Failure to do so will disqualify the application.
Will I be paid for travelling to interviews? No. Because of austerity measures, the department will not carry any related costs (transport, accommodation and meals) for candidates attending pre-selection assessments and interviews.
Who do I contact with enquiries? Contact Mr W Payi on 040 608 4200. For e-recruitment enquiries, email erecruitment@ecdoe.gov.za.
How to Apply
Applications must be submitted through the provincial e-recruitment system at https://ecprov.gov.za (under Careers) and/or https://erecruitment.ecotp.gov.za. The system is available 24/7 and closes at 23:59 on the closing date, 13 November 2026.
- Register or log in on the e-recruitment system.
- Select the Registry Clerk post (reference DOE108/10/2026) and press apply.
- The system automatically generates your Z83 form when you press apply and generate Z83.
- Complete the Z83 fully and attach a detailed Curriculum Vitae.
- Submit before 23:59 on 13 November 2026.
Application link: Apply on the provincial e-Recruitment system
Z83 Form Notes
- Applications must be submitted on a duly completed New Z83 form (effective from 01 January 2021).
- Applicants are not required to submit copies of qualifications and other documents when applying, only a fully completed Z83 and a detailed CV.
- The Z83 in the e-recruitment system is currently not signable. Applicants will not be disqualified for an unsigned Z83 and will be asked to sign on or before the interview day.
- You can view the positions you applied for under “My Job Applications”. The system Z83 does not show work experience and qualifications, but all the information you entered is visible to the recruitment team.
E-Recruitment Technical Support
To report system challenges, email erecruitment@ecdoe.gov.za with your (i) ID number, (ii) profile email address and (iii) details of your issue. Do not send applications to this address. If you do, your application or CV will be regarded as lost and will not be considered. Technical support is available 08:00–16:30 Monday to Thursday and 08:00–16:00 on Friday.
Important Information for Applicants
- Applications received after the closing date will not be considered.
- Correspondence is limited to shortlisted candidates. If you have not been contacted within six (6) months after the closing date, please accept that your application was unsuccessful.
- Shortlisted candidates must submit certified copies of qualifications and other relevant documents (including a copy of the Permanent Resident Permit for non-RSA citizens or permanent resident permit holders) to HR on or before the interview date.
- Selected candidates will undergo a personnel suitability check, including a criminal record check, citizenship verification, financial/asset record check, qualification/study verification and previous employment verification.
- Shortlisted candidates will undergo two pre-entry assessments: a practical exercise to test suitability against the post’s technical and generic requirements, and an integrity (ethical conduct) assessment. The selection panel will score both as additional criteria in the interview process.
- Where applicable, candidates will be subjected to a skills or knowledge test.
- Successful candidates will also go through security clearance processes.
- Appointed candidates will serve a probation period. The advertisement states “twelve 12/24 months”.
- The department aims to address Employment Equity affirmative action measures in line with its Employment Equity Plan, to achieve equitable representation across race and gender. Applications are welcome from all racial groups. Females and People with Disabilities are also requested to apply and to indicate this in their applications.
- The department reserves the right to amend, review or withdraw the advertised post if doing so serves its best interest.
- Misrepresentation in the application documents will result in automatic disqualification, or disciplinary action if the candidate has already been appointed.
⚠️ No-payment notice: Government jobs are never sold. Never pay any fee or bribe to apply for or secure a government post. Apply only through the official provincial e-recruitment system and send enquiries only to the contacts listed above. Jobsandcareeropportunities.co.za never charges a fee for job listings or applications.
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