Admin Co-Ordinator

Job Title: Admin Co-Ordinator
Company: TWK Agri
Location: Kokstad, KwaZulu-Natal
Employment Type: Permanent
Date Posted: 13 October 2024
Closing Date: 13 November 2024

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TWK Agri, a trusted name in agricultural products and services, is seeking a detail-oriented and organized Admin Co-Ordinator to join our Trade Division in Kokstad, KwaZulu-Natal. This role is key to ensuring efficient administrative support for the branch, handling everything from order processing to data management. If you are an administrative professional looking to work in a dynamic and supportive environment, this role could be a great fit for you.

About TWK Agri

With decades of experience in the agricultural industry, TWK Agri is dedicated to providing quality products and reliable services to South Africa’s farming community. We value integrity, teamwork, and commitment, making us a preferred employer in the agricultural sector. At TWK Agri, we recognize the role of each team member in our success and support opportunities for personal and professional growth.

Role Overview

As an Admin Co-Ordinator, you will be responsible for various administrative tasks essential to the smooth functioning of our branch in Kokstad. Your primary duties will involve processing purchase orders, handling banking and reconciliations, maintaining records, and assisting with stock management and general office tasks. This role also includes liaising with other departments, cashiers, and ensuring adherence to health and safety standards within the office environment.

Key Responsibilities

1. Order Processing and Stock Management:
   • Process all purchase orders accurately, ensuring they meet company requirements.
   • Handle the receiving of stock and assist with monthly stock take activities to maintain accurate inventory.
   • Support cashiers with inquiries related to stock and customer orders.
2. Banking and Financial Reconciliation:
   • Perform daily banking activities and reconcile sales records with bank statements.
   • Process EFTs (Electronic Funds Transfers) and UIRs (Unidentified Incoming Receipts) as needed.
   • Prepare and submit financial reports and data summaries to management, ensuring accuracy in all records.
3. Data Management and Reporting:
   • Prepare, capture, and organize reports for review, ensuring data accuracy.
   • Maintain an orderly archive system, keeping all records up to date and easily accessible.
   • Conduct general office tasks, including filing and document organization, to facilitate easy retrieval.
4. Office Support and Coordination:
   • Maintain delivery note books, key registers, and track protective clothing orders for warehouse staff.
   • Follow up on claims and process adjustments for cost and selling prices as needed.
   • Approve and process company orders, credit notes, and discounts in line with established guidelines.
5. Health and Safety Compliance:
   • Assist in implementing health and safety regulations, ensuring adherence to company policies.
   • Host auditors during visits, providing requested documentation and records.
   • Keep the poison register up to date and ensure all safety protocols are followed.
6. Customer and Staff Support:
   • Support the cashier team with general queries, helping them resolve issues promptly.
   • Maintain open communication lines to answer questions related to processes and policies.

Qualifications and Skills

• Education:
  • Matric/Grade 12 is required for this position.
• Computer Skills:
  • Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook).
• Administrative Abilities:
  • Proven experience with administrative tasks, excellent organizational skills, and attention to detail.
• Interpersonal and Communication Skills:
  • Effective communication skills and the ability to work well in a team environment. Good interpersonal skills are essential for handling customer and employee interactions.

Competencies and Attributes

• Attention to Detail:
  • You must be precise in handling purchase orders, stock counts, and financial reports, ensuring accuracy to prevent errors in inventory and records.
• Multitasking Ability:
  • This role requires the ability to handle several tasks simultaneously, from stock management to data reporting and team support.
• Problem-Solving Skills:
  • A proactive approach to identifying issues, resolving discrepancies, and assisting cashiers with inquiries.
• Reliability and Punctuality:
  • Dependability and punctuality are essential, as you will play a central role in maintaining an organized and efficient office environment.

Why Work at TWK Agri?

Working at TWK Agri provides you with a supportive work environment and the opportunity to contribute to the success of South Africa’s agriculture industry. We value the unique contributions of each team member, promoting growth and offering a stable, rewarding work environment. At TWK Agri, employees are empowered to achieve their best, with opportunities to expand their skills and advance their careers.

Application Process

If you’re a dedicated administrative professional seeking a rewarding role with TWK Agri, please submit your application by the closing date of 13 November 2024. Only shortlisted candidates will be contacted, so if you do not receive a response within two weeks after the closing date, please consider your application unsuccessful.

Become a part of TWK Agri and contribute to a thriving agricultural community. Apply today to start your journey with us!

 

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