The Department of Education is hiring a Secretary on a permanent basis in its Learner Development and Social Support Services directorate at Head Office, Zwelitsha. The post is at Salary Level 5 and pays R237,453.00 – R279,708.00 per annum. No experience is required, only a Grade 12 certificate. Applications close on Friday, 13 November 2026.
Job Overview
| Detail | Information |
|---|---|
| Job Title | Secretary |
| Reference Number | DOE97/10/2026 |
| Department | Education |
| Directorate | Learner Development and Social Support Services |
| Chief Directorate | Learner Development and Social Support Services |
| Job Type | Permanent |
| Salary Level | 5 |
| Remuneration | R237,453.00 – R279,708.00 per annum (Level 05) |
| Experience Required | 0 years |
| Work Location | Head Office, Zwelitsha |
| Minimum Qualification | Grade 12 certificate |
| Closing Date | Friday, 13 November 2026 (23:59) |
| Enquiries | Mr B Zenzile, 040 608 4200 |
About the Role
The Secretary provides secretarial and receptionist support to the Director, along with clerical support services. You will manage calls and diaries, type documents, arrange travel, meetings and events, process claims and invoices, and keep the manager’s records in order.
Key Duties and Responsibilities
Secretarial & Receptionist Support to the Director
- Receive telephone calls and refer them to the correct role players if they are not meant for the relevant manager
- Record appointments and events in the manager’s diary
- Type documents for the manager and the other staff in the unit on a word processor
- Operate office equipment such as fax machines and photocopiers
Clerical Support to the Manager
- Liaise with agencies to make travel document arrangements, and check the arrangements when the relevant documents are received
- Arrange meetings and events for the manager and the staff in the unit: identify venues, invite role players, organise refreshments and set up schedules
- Process the travel and subsistence claims for the unit
- Process all invoices that emanate from the activities of the manager’s work
- Record basic minutes of the manager’s meetings where required
- Draft routine correspondence and reports
- File documents for the manager
- Administer matters such as the leave register and telephone accounts
- Handle the procurement of standard items
- Receive, record and distribute all incoming and outgoing documents
- Collect all relevant documents to enable the manager to prepare for meetings
- Stay up to date on the prescripts, policies and procedures that apply to the work, to ensure efficient and effective support to the Director
Requirements
- A Grade 12 certificate with no experience required
- Effective communication skills (written and verbal) and a good command of the English language
- Knowledge of the Public Service Legislative Framework
- Proven, competent knowledge of basic office administration practice
- Knowledge of procurement systems
Competencies
- Computer literacy
- Excellent communication skills
- Administration skills
- People skills
- Organisational skills
- Typing and writing skills
- Strong leadership skills
- Basic financial recording, minute taking and report writing skills
Added Advantage
- Knowledge of the education sector
Who the Department Is Looking For
The department wants an organised, professional and discreet secretary who keeps a busy manager’s diary, documents and meetings running smoothly. The role suits entry-level applicants who type well, communicate clearly, are comfortable with office systems and enjoy supporting a senior manager.
Career Growth Path
A secretary post is a solid foundation for a public service administration career. With experience, you can progress along this path:
Secretary → Senior Secretary → Administrative Officer → Senior Administrative Officer → Personal Assistant to a Senior Manager → Assistant Director
Experience with diaries, claims, invoices, minutes and procurement is valuable across government, education and corporate executive support roles.
Frequently Asked Questions (FAQs)
What is the closing date? The closing date is Friday, 13 November 2026. The e-recruitment system closes at 23:59 on that day, and late applications will not be considered.
What is the salary? The salary is R237,453.00 – R279,708.00 per annum (Level 05).
Is this a permanent post? Yes. The job type is permanent.
Do I need experience? No. The ad requires a Grade 12 certificate with no experience. Knowledge of the education sector is an added advantage.
Where is the job based? The post is based at Head Office, Zwelitsha.
Who will I support? You will provide secretarial and receptionist support to the Director, and clerical support services to the manager.
Do I need to attach certified copies of my qualifications? Not when you apply. You must submit a fully completed Z83 form and a detailed CV. Shortlisted candidates must submit certified copies of qualifications and other relevant documents on or before the interview date. Failure to do so will disqualify the application.
Will I be paid for travelling to interviews? No. Because of austerity measures, the department will not carry any related costs (transport, accommodation and meals) for candidates attending pre-selection assessments and interviews.
Who do I contact with enquiries? Contact Mr B Zenzile on 040 608 4200. For e-recruitment enquiries, email erecruitment@ecdoe.gov.za.
How to Apply
Applications must be submitted through the provincial e-recruitment system at https://ecprov.gov.za (under Careers) and/or https://erecruitment.ecotp.gov.za. The system is available 24/7 and closes at 23:59 on the closing date, 13 November 2026.
- Register or log in on the e-recruitment system.
- Select the Secretary post (reference DOE97/10/2026) and press apply.
- The system automatically generates your Z83 form when you press apply and generate Z83.
- Complete the Z83 fully and attach a detailed Curriculum Vitae.
- Submit before 23:59 on 13 November 2026.
Application link: Apply on the provincial e-Recruitment system
Z83 Form Notes
- Applications must be submitted on a duly completed New Z83 form (effective from 01 January 2021).
- Applicants are not required to submit copies of qualifications and other documents when applying, only a fully completed Z83 and a detailed CV.
- The Z83 in the e-recruitment system is currently not signable. Applicants will not be disqualified for an unsigned Z83 and will be asked to sign on or before the interview day.
- You can view the positions you applied for under “My Job Applications”. The system Z83 does not show work experience and qualifications, but all the information you entered is visible to the recruitment team.
E-Recruitment Technical Support
To report system challenges, email erecruitment@ecdoe.gov.za with your (i) ID number, (ii) profile email address and (iii) details of your issue. Do not send applications to this address. If you do, your application or CV will be regarded as lost and will not be considered. Technical support is available 08:00–16:30 Monday to Thursday and 08:00–16:00 on Friday.
Important Information for Applicants
- Applications received after the closing date will not be considered.
- Correspondence is limited to shortlisted candidates. If you have not been contacted within six (6) months after the closing date, please accept that your application was unsuccessful.
- Shortlisted candidates must submit certified copies of qualifications and other relevant documents (including a copy of the Permanent Resident Permit for non-RSA citizens or permanent resident permit holders) to HR on or before the interview date.
- Selected candidates will undergo a personnel suitability check, including a criminal record check, citizenship verification, financial/asset record check, qualification/study verification and previous employment verification.
- Shortlisted candidates will undergo two pre-entry assessments: a practical exercise to test suitability against the post’s technical and generic requirements, and an integrity (ethical conduct) assessment. The selection panel will score both as additional criteria in the interview process.
- Where applicable, candidates will be subjected to a skills or knowledge test.
- Successful candidates will also go through security clearance processes.
- Appointed candidates will serve a probation period. The advertisement states “twelve 12/24 months”.
- The department aims to address Employment Equity affirmative action measures in line with its Employment Equity Plan, to achieve equitable representation across race and gender. Applications are welcome from all racial groups. Females and People with Disabilities are also requested to apply and to indicate this in their applications.
- The department reserves the right to amend, review or withdraw the advertised post if doing so serves its best interest.
- Misrepresentation in the application documents will result in automatic disqualification, or disciplinary action if the candidate has already been appointed.
⚠️ No-payment notice: Government jobs are never sold. Never pay any fee or bribe to apply for or secure a government post. Apply only through the official provincial e-recruitment system and send enquiries only to the contacts listed above. Jobsandcareeropportunities.co.za never charges a fee for job listings or applications.
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