Job Title: Campus Administrator
Location: Kwetlisong Campus, Maluti TVET College, Free State, South Africa
Contract Type: 12-Month Contract (College Council Appointment)
Work Schedule: Full-Time
Start Date: To Be Confirmed
Salary: R325 101 per annum (Level 07)
Click here to Apply
About the Role
Maluti TVET College is seeking an organised, detail-oriented administrative professional to join Kwetlisong Campus as a Campus Administrator. This position is ideal for individuals with strong administrative expertise and a solid understanding of the TVET sector, public service operations, and education governance.
As the Campus Administrator, you will manage administrative functions, coordinate HR and procurement processes, support campus management, and ensure effective student and staff record management. You’ll play a vital role in maintaining operational efficiency and supporting the campus to deliver high-quality education and services to students and employees.
Job Summary
The Campus Administrator will be responsible for delivering full administrative support to campus operations, including enrolment planning, HR administration, procurement, and the coordination of examinations and student registration.
This role demands in-depth knowledge of public service regulations, TVET administration, and corporate governance principles. You will handle sensitive documents, support compliance requirements, and maintain accurate and secure records.
Key Responsibilities
Administrative Support
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Develop and implement campus enrolment plans for NCV and Report 191 programmes
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Compile departmental reports for campus management and A-TEAM
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Prepare presentations, reports, and official correspondence
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Plan and coordinate meetings, workshops, and campus gatherings
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Provide direct admin support to management and leadership teams
Human Resources Administration
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Coordinate HR documentation including leave, PMDS, grievances, and disciplinary records
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Submit HR documents to the central office and follow up on queries
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Maintain proper HR records and monitor staff attendance registers
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Manage duty registers and payments for part-time lecturers
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Support wellness and employee support programmes at campus level
Procurement Support
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Recommend purchase requisitions to the Campus Manager
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Draft procurement memos and submit requisition forms
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Receive, verify, and record goods and services
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Maintain compliance with procurement processes and documentation standards
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Follow up on outstanding requisitions and ensure proper filing
Records Management and Filing
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Maintain effective filing systems aligned with QMS and National Archives Act
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Store and manage campus and staff documents
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Track and distribute incoming mail from the central office
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Ensure confidentiality and accuracy of all records
Student Administration & Examination Coordination
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Assist with student registration and application processing
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Store portfolio of evidence and scan student documentation
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Capture and reconcile student information and address exceptions
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Coordinate student registration and examination processes
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Process programme applications, credits, and corrections accurately
Skills and Requirements
Minimum Qualifications:
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National Diploma (NQF 6) in Office Management & Technology, Public Management, or related field
Experience:
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2–3 years’ administrative experience in a similar environment (TVET/public sector preferred)
Competencies & Knowledge:
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Public Service policies, regulations, governance, and applicable legislation
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TVET/CET system and Higher Education sector knowledge
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Employment Equity Act, Labour Relations Act, Public Service Act
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Budgeting, cost control, and expenditure management
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Strong ability to work with confidential data and records
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Excellent written and verbal communication skills
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Ability to coordinate multiple functions simultaneously
Personal Attributes
The successful candidate should demonstrate:
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Professionalism and ethical conduct
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Strong organisational and time management abilities
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Accuracy and attention to detail
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Confidence working independently and as part of a team
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Ability to maintain confidentiality and work under pressure
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Problem-solving and decision-making abilities
Work Environment
This role is based at the Kwetlisong Campus under Maluti TVET College and requires interaction with staff, students, central office divisions, and management teams.
Daily responsibilities involve:
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Campus operations support
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Interaction with both academic and administrative personnel
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Administrative duties in line with public service and TVET college policies
Career Growth Opportunities
Working as a Campus Administrator paves the way to future roles such as:
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Senior Campus Administrator
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Administrative Officer / Campus Coordinator
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HR Administrator
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Academic Administration Specialist
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Student Support Services Officer
TVET Colleges regularly promote internal staff who demonstrate reliability, compliance, and initiative.
Application Process
To apply for the Campus Administrator position, ensure the following:
Required Application Documents:
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Completed and signed Z83 form (latest version effective 01 January 2021)
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Updated and detailed CV
Do Not Submit Copies of Qualifications on Initial Application.
Only shortlisted applicants will be required to submit certified documents before the interview.
Applications must be submitted by:
Closing Date: 05 December 2025 at 13:00
You must include:
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Reference Number: MALUTITVET/KCA-017/2025
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Job Title in the subject line (if applying via email)
Application submission methods:
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Post or hand-deliver to:
Human Resource Management, Maluti TVET College, Corporate Office, Private Bag X33, Bethlehem, 9700
OR
Hand deliver to: Corner High & Broster Street, Bethlehem, 9700 -
Email (PDF format, single attachment): hrrecruitment@malutitvet.co.za
Enquiries:
Ms T Mathipe – Tel: 058 303 1732
Preferences
Applicants from designated EE groups (Indians and Coloureds) are encouraged to apply. Candidates with disabilities are welcome. This role supports the college’s equity and transformation goals.
Why This Job Matters
As a Campus Administrator, you are the backbone of campus operations. Your work ensures effective service delivery, compliance with public sector standards, and seamless support for both academic and administrative processes. You contribute directly to the efficiency, governance, and integrity of the institution.
Apply Today
If you’re a driven administrative professional with strong organisational skills and experience in the education or public sector, this is your chance to play a meaningful role at a leading public institution.
Submit your application before the closing date and take the next step in your TVET administration career.
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