REF NO: NCUTVET/DHET 2025/15
SALARY: R325 101 per annum (Level 07)
CENTRE: Kimberley – Northern Cape Urban TVET College
CLOSING DATE: 03 December 2025
Overview
The Northern Cape Urban TVET College invites suitably qualified and experienced candidates to apply for the position of Personal Assistant: Principal Office. This is an excellent opportunity for a highly organised, professional, and detail-oriented individual to provide comprehensive executive support to the Principal’s Office. The role requires exceptional administrative capabilities, strong communication skills, and the ability to manage high-pressure tasks with accuracy and confidentiality.
This job post has been optimised for search engines to ensure maximum visibility for applicants searching for Personal Assistant vacancies, PA jobs in Kimberley, TVET College administrative jobs, or government level 7 positions in South Africa.
Minimum Requirements
Applicants must meet the following criteria:
-
A recognised three-year National Diploma (NQF Level 6) in Secretarial Studies, Management Assistant, Office Management, or an equivalent qualification.
-
2–3 years relevant experience providing support to senior management or executives.
-
Computer literacy, including proficiency in MS Word, Excel, PowerPoint, Outlook, and general office software.
-
Good written and verbal communication skills, with the ability to prepare documents, correspondence, briefing notes, and meeting content.
-
Strong understanding of document management, record keeping, and maintaining organised office systems.
-
Ability to manage confidential information with discretion.
-
Excellent interpersonal skills, professionalism, and organisational acumen.
Key Duties and Responsibilities
The successful candidate will perform a wide range of executive administrative duties, including but not limited to:
1. Executive Secretarial Support
-
Provide a high-level secretarial and receptionist service to the Principal.
-
Receive, screen, and prioritise telephone calls and enquiries.
-
Perform advanced typing, formatting, and preparation of documents, correspondence, and presentations.
-
Maintain accurate records of the Principal’s engagements, meetings, and commitments.
-
Coordinate and manage a realistic and efficient schedule of appointments.
2. Office Administration and Information Flow
-
Manage the effective flow of documentation and communication to and from the Principal’s Office.
-
Ensure safe storage and confidentiality of all documents, aligning with relevant legislation and college policies.
-
File and organise documents for both the Principal and the broader unit where required.
-
Collect, analyse, and compile information for reports, minutes, briefings, and submissions.
3. Meeting and Event Coordination
-
Provide full meeting support, including:
-
Recording minutes and decisions,
-
Communicating action items to relevant stakeholders,
-
Following up on progress,
-
Preparing briefing notes for the Principal.
-
-
Coordinate travel arrangements, logistics, and itineraries.
-
Arrange venue bookings, equipment, and administrative requirements for meetings.
4. Compliance and Continuous Improvement
-
Stay updated with internal policies, prescripts, and procedures applicable to the work environment.
-
Ensure efficiency and quality in all administrative processes within the Principal’s Office.
-
Support initiatives aimed at improving workflow, record management, and executive operations.
How to Apply
Applicants must submit the following:
-
A fully completed and most recent Z83 Application Form (as issued by the Minister for the Public Service and Administration).
-
A comprehensive and detailed Curriculum Vitae.
Do not submit copies of qualifications or supporting documents at the application stage. Only shortlisted candidates will be asked to provide certified documents.
Submit applications by:
Post:
The HR Department
Northern Cape Urban TVET College
Private Bag X5031
Kimberley
8300
Email: Recruitment@ncutvet.edu.za
Hand Delivery:
HR Department
39 Long Street
Kimberley
Additional Information
-
The successful candidate will be required to sign an employment contract and a performance agreement.
-
All shortlisted applicants will undergo security vetting and qualification verification.
-
Candidates must disclose any financial interests as required by the Public Service.
-
The institution is committed to representivity and affirmative action, with specific consideration for race, gender, and disability in line with departmental goals.
Browse More Jobs
To explore similar vacancies, visit:
Leave a Reply