Hiring Now | Administrator: Parts | Toyota Bedfordview | Edenvale, Gauteng | Permanent
Motus Corporation (Toyota & Hino Division) is actively recruiting an organized, detail-oriented Administrator: Parts to join their team at Toyota Bedfordview in Edenvale, Gauteng. In this permanent administrative and inventory control role, you will be responsible for tracking spare parts inventory levels, processing purchase orders and technician job card issuances, capturing Goods Received Vouchers (GRVs), coordinating with automotive suppliers, and handling parts billing reconciliations. Don’t miss this opportunity to advance your automotive supply chain career with Toyota and Motus — apply today.
| Field | Details |
| Job Title | Administrator: Parts |
| Employer / Company | Motus Corporation |
| Dealership / Division | Toyota Bedfordview / Toyota & Hino Retail Division |
| Primary Industry | Automotive Retail & Spare Parts Distribution |
| Job Functional Area | Inventory Administration, Purchasing & Billing |
| Experience Level | Associate Level |
| Job Type | Permanent |
| Work Location | Edenvale / Bedfordview, Gauteng |
| Date Posted | 31 August 2026 |
| Application Closing Date | 07 September 2026 |
| Application Status | Open – Accepting Applications Now |
About the Role
The Parts Administrator at Toyota Bedfordview plays a key role in maintaining seamless operations between the spare parts warehouse, workshop technicians, and external automotive suppliers. Responsibilities include managing inventory records, conducting physical stock takes, issuing parts to workshop job cards, processing local and international purchase orders, capturing GRVs, and resolving invoicing or supplier discrepancies.
This position requires a precise administrator with a Matric certificate, 1 to 3 years of experience in parts administration or inventory control, proficiency in MS Office (Excel and Word), and working familiarity with dealership management software.
Important Hiring Requirements: Candidates must possess a Grade 12 / Matric Certificate (further administrative or supply chain courses are advantageous). Applicants require 1 to 3 years of working experience in parts administration, stock control, or general office administration. Computer literacy in Microsoft Office (Excel and Word) and familiarity with inventory/dealership management systems are essential.
Inventory Control & Order Processing
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Track spare parts inventory levels, conduct regular stock takes, and process backorders and stock returns.
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Prepare accurate sales quotes, place orders for local and overseas Toyota parts, and issue stock directly to technician job cards.
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Coordinate supplier deliveries, track lead times, and resolve invoice or delivery discrepancies promptly.
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Maintain complete document control across all parts requisitions, delivery notes, and inventory logs.
Financial Administration & Supplier Coordination
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Capture supplier invoices and process local Goods Received Vouchers (GRVs) into the dealership inventory system.
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Resolve basic debtor and creditor queries relating to parts billing and supplier accounts.
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Liaise professionally with external suppliers and internal workshop teams to maintain stock availability.
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Perform routine administrative reconciliations to ensure data accuracy across inventory databases.
Educational Qualifications
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Grade 12 / Matric Certificate or equivalent qualification.
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Advantageous: Further courses or certificates in Business Administration, Supply Chain, or Inventory Management.
Work Experience & Technical Competencies
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1 to 3 years of working experience in parts administration, inventory control, or general automotive administration.
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Proficient computer literacy in Microsoft Office (specifically Excel and Word).
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Experience using dealership management systems (DMS) or inventory tracking software.
Core Attributes
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Meticulous attention to detail and high accuracy in capturing financial and stock data.
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Excellent organizational, time-management, and stress-tolerance skills in a high-volume environment.
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Strong written and verbal communication capabilities.
Employment Equity Commitment: Motus Corporation is an equal opportunity employer. Selection decisions align with Motus’s approved Employment Equity Plan and transformation goals.
Inventory Precision
We maintain strict oversight of parts stock levels, stock counts, and backorder tracking to keep workshop operations running smoothly.
Streamlined Order Execution
We process purchase orders, supplier shipments, and technician job card issuances efficiently to minimize downtime.
Financial & GRV Accuracy
We ensure all Goods Received Vouchers, supplier invoices, and billing reconciliations strictly adhere to financial SOPs.
Professional Supplier Relations
We maintain clear communication with local and overseas automotive suppliers to track lead times and resolve account queries.
Joining Toyota Bedfordview and Motus Corporation provides structured career advancement pathways across parts supply chain and dealership management:
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Administrator: Parts
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Senior Parts Sales / Counter Specialist
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Parts Supervisor / Inventory Controller
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Parts Manager / Dealership Operations Manager
Motus offers a competitive market-related salary alongside permanent employee benefits and career growth opportunities within its national retail dealership network.
When is the application closing date for this Toyota Bedfordview vacancy?
Applications close on 07 September 2026.
Where is the job located?
The position is located at Toyota Bedfordview in Edenvale, Gauteng.
How much experience is required for this parts admin role?
A minimum of 1 to 3 years of experience in parts administration, stock control, or general office administration is required.
What software skills are necessary?
Proficiency in Microsoft Office (Excel and Word) and familiarity with inventory or dealership management software (DMS) are required.
What financial tasks are handled in this post?
Financial tasks include capturing supplier invoices, processing Goods Received Vouchers (GRVs), and handling basic debtor/creditor queries.
To apply for the Administrator: Parts position at Toyota Bedfordview, compile your updated CV, Matric certificate, ID document, and contactable references for online submission before the closing date.
Important Application Notice: Submit your application prior to 07 September 2026. Ensure your 1–3 years of inventory/parts admin experience, Excel proficiency, and GRV capturing knowledge are clearly highlighted on your CV. Only shortlisted candidates will be contacted.
Apply early — this Toyota Bedfordview Parts Administrator vacancy closes on 07 September 2026.
Post last updated: 2026 | Keywords: Parts Administrator jobs Toyota Bedfordview 2026, Motus parts administrator vacancies Edenvale, Toyota parts admin jobs Gauteng, GRV clerk automotive vacancies 2026, stock controller jobs Bedfordview, closing date 07 September 2026
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