Front Office Administrator
Location: Airport Industria (Century City Office)
Job Type: Permanent
Job Reference Number: SW
Posted: 2024/10/17
Company: Mango5
Are you ready to make an impact in a dynamic and fast-paced environment? Mango5 is seeking a Front Office Administrator to join our team at our Century City office. This role is key to ensuring smooth operations within the office, requiring exceptional organizational skills, attention to detail, and a proactive attitude.
Key Responsibilities:
Front Office Operations:
- Efficiently manage the switchboard, handling all incoming communications.
- Welcome visitors, staff, suppliers, and contractors with professionalism.
- Coordinate room bookings for meetings and training sessions.
Administrative Support:
- Perform various tasks such as photocopying, scanning, and filing.
- Ensure prompt management of correspondence and information dissemination.
- Assist the management team by keeping track of schedules and deadlines.
Logistics and Coordination:
- Manage staff transportation to ensure cost efficiency and reliability.
- Keep clients informed of any transportation updates.
- Promptly handle transportation-related issues to maintain service quality.
Facility Management:
- Coordinate with the facilities head for building and equipment maintenance.
- Manage stock control and assist in organizing staff events.
- Oversee night shift cleaning staff and manage stock distribution.
- Manage vending machines and control vending tags.
- Arrange access for building and office entries.
- Liaise with suppliers and contractors for repairs and maintenance.
Experience and Qualifications:
- Required: Matric/Grade 12 or equivalent qualification.
- Advantageous: Background in Transport and Logistics Management.
- Minimum of 2 years of experience in Office Management or as an Office Administrator.
- Proficiency in Microsoft Office Suite.
- Clear criminal record.
Key Skills:
- Excellent time management and punctuality.
- Strong interpersonal and communication skills.
- Problem-solving ability with a proactive approach.
- Flexibility, self-motivation, and commitment to high standards.
- Trustworthiness and personal integrity.
- Ability to work well in a team.
Remuneration Package:
- Basic Salary: Market-related.
- Shift Allowance.
- After 3 Months:
- Medical Insurance.
- YouAssist service.
- Access to over 70 professional development courses via our internal LMS.
Working Hours:
- Shift: Monday to Friday:
- 15:00 – 00:00
- 16:00 – 01:00 (depending on Daylight Savings)
- USA Public Holidays applicable.
If you’re ready to join a vibrant and professional team, Mango5 invites you to apply for the Front Office Administrator role. This is your chance to grow within a supportive and engaging environment.
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