Administrator

Administrator  Brief description

The purpose of this position is to perform administration support functions within the Administration and Risk Management Division of the Financial Surveillance Department (FinSurv) to support its programmes and overall operations.

Detailed description

The successful candidate will, among other duties, be responsible for the following key performance areas:

• Provide support in the coordination of the risk and compliance management processes of the department and maintain its risk matrices and action plans emanating from internal and external audits.
• Provide administrative support in the preparation of the annual budget and the monitoring of budget-related expenditures.
• Provide support to the team leader in the monitoring and maintenance of the business continuity plan (BCP) process and in his/her responsibilities in terms of the Occupational Health and Safety Act 85 of 1993, where appropriate.
• Support the team leader in his/her role as a subrecords manager and the training, facilities, information technology (IT) and fixed assets representative as well as in effectively managing the requirements and resources of the department.
• Perform general tasks in support of the department’s financial administration and ensure the timely submission of accurate payments information.
• Perform general administrative tasks in support of programmes and the overall operations of the department, which includes, but are not limited to, records management, correspondence and procurement-related matters.
• Engage effectively with stakeholders, in and outside of the department, that render services to the department.
• Perform administrative duties on an ad hoc or projects basis as requested by the team leader/manager while ensuring compliance with the relevant guidelines, standards and policies.

Job requirements

To be considered for this position, candidates must have:

• a post matric certificate (NQF 5) in Administration, Risk and Compliance, Governance or Records Management, or an equivalent qualification; and
• two to five years’ experience in a management support environment.

Additional requirements include:

• knowledge and skills in:
• reporting;
• data capturing;
• business continuity planning;
• service delivery;
• continuous improvement; and
• effective verbal and written communication;
• drive for results;
• problem solving and analysis;
• interpersonal sensitivity;
• service and stakeholder focus;
• planning and organising; and
• time management.

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