Location: Durban, KwaZulu-Natal
Job Type: Permanent
Closing Date: 30 June 2026
Industry: Food & Beverages / Distribution / Administration
Department: Distribution Centre – Administration
Pedros is hiring a Receptionist and Administrator for its Durban sauce plant distribution centre. This role combines front-of-house reception duties with essential administrative support to ensure smooth daily operations within a fast-paced production and logistics environment.
About Pedros
Pedros is one of South Africa’s fast-growing food and beverage brands with expanding national operations, including restaurants, production facilities, and distribution centres.
The distribution and production divisions rely on strong administrative support to ensure operational efficiency, compliance, and smooth coordination between departments.
About the Receptionist and Administrator Role
This position is responsible for managing the front desk reception area while supporting administrative, data management, and office coordination functions.
You will be the first point of contact for visitors and stakeholders while ensuring accurate documentation and efficient office operations.
Key Responsibilities
Reception & Front Office Management
- Manage reception and welcome all visitors, clients, and suppliers
- Answer and route incoming calls professionally
- Manage sign-in procedures and site access requirements (including PPE compliance)
- Maintain a professional and organised reception area
Administrative Support
- Provide general administrative assistance to management and departments
- Maintain filing systems (physical and digital)
- Capture and update data on internal systems and spreadsheets
- Prepare documents, reports, correspondence, and presentations
Office Coordination
- Schedule meeting rooms and prepare meeting spaces
- Handle mail, courier services, and deliveries
- Assist with travel bookings and accommodation arrangements
- Coordinate office supplies, stationery, and consumables
Procurement & Record Management
- Assist with purchase orders and supplier documentation
- Track invoices and procurement records
- Maintain audit-ready administrative files
- Support document control aligned to compliance standards
Communication & Stakeholder Support
- Liaise with internal departments and external suppliers
- Facilitate communication between teams
- Escalate issues to relevant management when required
- Ensure professional handling of queries and requests
Compliance & Safety Support
- Ensure visitors comply with safety and hygiene protocols
- Support documentation related to food safety standards (GMP, HACCP)
- Maintain organised records for audits and compliance checks
Minimum Requirements
- Grade 12 / Matric (required)
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Experience in data capturing and record management
- Strong telephone and switchboard handling skills
- Knowledge of office administration systems
- Basic understanding of procurement processes (advantageous)
Key Competencies
- Strong organisational and time management skills
- Excellent communication and interpersonal abilities
- High attention to detail and accuracy
- Professionalism in handling visitors and stakeholders
- Ability to multitask in a fast-paced environment
- Problem-solving and proactive thinking
Personal Attributes
- Friendly and professional demeanor
- Reliable and trustworthy
- Well-organised and disciplined
- Calm under pressure
- Customer-focused and service-oriented
Why Join This Role?
- Work within a leading national food brand
- Exposure to both administrative and operational environments
- Opportunity to grow in office administration and corporate support roles
- Experience in a structured distribution and production environment
- Stable permanent position with development potential
Career Growth Opportunities
This role can progress into:
- Senior Administrator
- Office Manager
- HR or Operations Administrator
- Procurement Administrator
- Executive Assistant
How to Apply
Interested candidates should apply through official Pedros recruitment channels before the closing date.
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