Admin Clerk – Butchery (Bothasig, Western Cape)
About the Position
We are seeking a highly organized and detail-oriented Admin Clerk to join our Butchery team based in Bothasig, Western Cape. This is a full-time, permanent position ideal for someone who enjoys working in a structured environment and thrives on keeping operations running smoothly behind the scenes.
As an Administrative Assistant in our butchery division, you will play an essential role in managing office and store documentation, coordinating schedules, and supporting both management and floor staff with administrative needs. Your efficiency, accuracy, and communication skills will help ensure the business runs seamlessly every day.
This position is perfect for a dependable individual who values teamwork, customer service, and precision in handling daily administrative operations. If you are passionate about supporting a busy retail environment and have a keen eye for organization, this is an excellent opportunity to build a rewarding career in the retail and food industry.
Job Details
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Position Title: Admin Clerk – Butchery
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Location: Bothasig, Western Cape, South Africa
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Job Type: Permanent – Full-Time
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Working Hours: 8 hours per day (shift-based schedule)
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Start Date: ASAP
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Remuneration: To be confirmed (TBC) per month
Role Overview
As the Admin Clerk for the butchery department, you will be responsible for performing a variety of administrative and clerical tasks that support daily business operations. Your responsibilities will include managing correspondence, organizing files, maintaining records, scheduling meetings, processing orders, and assisting with report generation.
You’ll also act as a key communication link between store management, staff, and customers. Whether it’s preparing documentation, handling supplier queries, or managing data entries, your contribution will play a vital role in ensuring the butchery operates efficiently and professionally.
Key Responsibilities
Below is a detailed list of tasks and duties you will handle in your daily work:
1. Administrative Support
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Answer, screen, and direct incoming phone calls promptly and professionally.
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Organize and schedule appointments, meetings, and staff rosters for the butchery.
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Plan meetings and take accurate minutes to ensure smooth communication between management and team members.
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Write and distribute emails, internal memos, letters, faxes, and other correspondence.
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Assist in the preparation of daily, weekly, and monthly reports related to sales, inventory, and performance.
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Develop and maintain an efficient filing system—both digital and physical—for invoices, receipts, supplier documentation, and HR records.
2. Office and Supply Management
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Monitor and order office and store supplies such as stationery, packaging materials, and cleaning products.
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Research and compare deals from new suppliers to ensure cost efficiency and quality service.
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Maintain up-to-date contact lists of suppliers, customers, and business partners.
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Handle logistics and assist with stock-related administrative tasks, such as reconciling supplier deliveries or updating order sheets.
3. Financial and Record-Keeping Support
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Submit, track, and reconcile expense reports.
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Support management with invoice processing, petty cash, and other accounting documentation as required.
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Assist in verifying supplier statements and managing delivery notes to ensure payment accuracy.
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Record daily sales summaries and assist with preparing data for financial reporting.
4. Communication and Coordination
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Act as the point of contact for internal and external clients, suppliers, and visitors.
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Provide general administrative support to managers, supervisors, and employees as needed.
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Coordinate with senior administrative assistants and executive management to handle requests or resolve queries efficiently.
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Maintain confidentiality of sensitive information related to company operations and staff matters.
5. Customer and Staff Support
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Help address customer inquiries and assist in resolving complaints promptly and professionally.
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Support the butchery team in day-to-day operations, ensuring effective communication between the sales floor and administrative offices.
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Contribute to maintaining a positive work environment by providing reliable and consistent support to all staff members.
Minimum Requirements
To qualify for this position, applicants must meet the following requirements:
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Education: Matric (Grade 12) or equivalent qualification.
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Experience: At least 1–2 years of experience working as an Admin Clerk or Administrative Assistant, preferably in a retail, butchery, or supermarket environment.
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Location: Must reside within 25km of Bothasig, Western Cape.
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Criminal Record: Must have a clear criminal record.
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Availability: Must be willing to work flexible shifts, including weekends and public holidays when required.
Preferred Skills and Attributes
Meeting the following preferences will be advantageous:
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Computer Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
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Communication: Strong written and verbal communication abilities.
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Organization: Excellent organizational and time management skills, with the ability to multitask effectively.
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Attention to Detail: Accuracy in data entry, documentation, and record-keeping.
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Problem Solving: Ability to handle unexpected challenges calmly and effectively.
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Teamwork: Collaborative attitude and willingness to support colleagues across departments.
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Professionalism: A positive, proactive, and courteous demeanor in all interactions.
Core Competencies
To perform successfully as an Admin Clerk, you should demonstrate the following competencies:
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Reliability: Dependable and punctual with a strong work ethic.
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Adaptability: Comfortable handling changing priorities and managing multiple responsibilities.
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Confidentiality: Handles sensitive information with discretion and professionalism.
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Customer Service Orientation: Strives to provide an efficient and pleasant experience for both internal and external stakeholders.
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Initiative: Takes ownership of tasks and continuously seeks ways to improve administrative processes.
Work Environment
You will work primarily in an office within a busy retail and butchery environment. While most tasks involve administrative duties, you will also be required to engage with store operations, assist with supplier deliveries, and occasionally support management on the retail floor.
The role requires flexibility, attention to detail, and the ability to remain calm under pressure, especially during peak trading hours or month-end reporting periods.
Application Process
All applicants will need to complete the Potential Work Performance Assessment Battery and answer a few application questions to help us evaluate your skills and suitability for the role.
Application Questions:
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In which area do you currently live? (Please specify the suburb, district, or city.)
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Do you have experience working with Microsoft Office applications?
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How do you handle learning new administrative systems or software?
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How do you manage emails, correspondence, and document filing?
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Are you skilled at organizing and scheduling appointments?
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Have you previously planned meetings and taken minutes?
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How do you address and resolve customer questions or complaints professionally?
Why Join Us?
Working as an Admin Clerk in our Butchery Department provides an excellent opportunity to gain valuable experience in a retail operations environment while building strong administrative and coordination skills. You will be part of a supportive, customer-focused team that values efficiency, teamwork, and growth.
We offer:
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A stable, full-time position with opportunities for advancement.
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A professional and friendly working environment.
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On-the-job training and development in retail administration.
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Exposure to various aspects of business operations and store management.
If you’re looking for a rewarding administrative role in a reputable company that values its employees, this is your chance to make an impact.
Equal Opportunity Employer
We are an equal opportunity employer, committed to creating an inclusive and diverse workplace. South African citizens aged between 18 and 52 are encouraged to apply. Employment decisions are made based on merit, qualifications, and business needs.
How to Apply
If you meet the above criteria and are ready to take the next step in your administrative career, we’d love to hear from you. Submit your updated CV along with a brief cover letter highlighting your relevant skills and experience. Applications should be submitted as soon as possible, as interviews will be scheduled on a rolling basis.
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