Admin Assistant – Free State Oil, Villiers | VKB Group Careers South Africa

March 10, 2026 admin VKB 0

 

Location: Villiers, Free State, South Africa
Job Type: Contract
Closing Date: 15 March 2026
Company: VKB Group
Division: VKB Agri Processors (Pty) Ltd
Business Unit: Free State Oil (Pty) Ltd
Experience Level: Associate
Industry: Agriculture / Food Processing
Functional Area: Operations / Administration

About Free State Oil and VKB Group

VKB Group is a leading South African agricultural company that supports farmers and produces farm-to-consumer foods. Free State Oil (Pty) Ltd, a subsidiary of VKB Group, is a dynamic player in the edible oil industry, located in Villiers, Eastern Free State.

VKB Group operates across the entire agricultural and food supply chain, from production to processing, logistics, and national and global distribution. With brands like VKB, GWK, and NTK, the group is committed to innovation, quality, and supporting farmers across South Africa.

Position Overview

The Admin Assistant at Free State Oil provides administrative and operational support in managing Soya Bean transactions, reconciliations, and invoicing. The role ensures accuracy in stock and financial records, assisting the administrative team to maintain smooth operations within a professional corporate environment.

This role is ideal for candidates seeking entry to mid-level administrative roles in agriculture, food processing, or corporate operations.

Key Responsibilities

  • Perform stock reconciliations for Free State Oil Soya Bean transactions
  • Verify Soya Bean contracts and invoices
  • Process receiving and invoicing of Soya Bean orders
  • Verify hedging transaction instructions
  • Prepare bank reconciliations and import transactions
  • Ensure timely preparation of payments
  • Conduct creditor reconciliations
  • Maintain high levels of accuracy and attention to detail
  • Assist the administrative department in daily operations as required

Minimum Requirements

  • Grade 12 / NQF4
  • Previous experience in inventory management or reconciliations (advantageous)
  • ERP system experience will serve as a recommendation
  • Strong numeracy and analytical skills
  • Advanced knowledge of MS Excel and MS Office
  • Proven ability to meet deadlines and manage multiple tasks
  • High level of accuracy, attention to detail, and service orientation
  • Ability to work under pressure and independently

Core Competencies

  • Stock and invoice reconciliation
  • Financial and operational administration
  • Strong analytical and numerical skills
  • Communication and teamwork skills
  • Problem-solving and attention to detail
  • Service orientation and reliability

Why Join VKB Group?

  • Gain experience in a professional corporate environment within the edible oil industry
  • Work with a leading South African agribusiness with opportunities for growth
  • Be part of a company committed to Employment Equity and inclusion of People with Disabilities
  • Enhance skills in administration, stock management, and financial reconciliation

POPIA Compliance

VKB Group complies with the Protection of Personal Information Act (POPIA). By applying, candidates consent to the processing of personal information strictly for recruitment purposes.

How to Apply

Applicants must submit their CV through the VKB Group Careers Portal following these instructions:

  • Use Google Chrome to access the portal
  • Upload clear PDF or Word CVs (no handwriting)
  • Do not combine multiple documents (ID, Driver’s License, etc.) in one PDF
  • Upload a profile picture with a minimum size of 300x300px

Closing Date: 15 March 2026

APPLY HERE

VKB Group reserves the right to expire job advertisements at its discretion.

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