Company: Broll Property Group
Location: Durban
Position: Finance Administrator
Type: Permanent

Main Purpose of the Job

The Finance Administrator provides administrative and financial support to the finance department. The role involves processing invoices, managing supplier information, assisting with procurement, maintaining financial records, preparing reports, and supporting audits.

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Main Responsibilities

1. Finance Administration

• Create purchase orders and issue order numbers.
• Process invoices and payment requests.
• Load and update supplier information on the company system (MDA).
• Assist contractors with administrative requirements.
• Obtain quotations from suppliers when needed.
• Upload financial documents to the company system.
• Maintain supplier databases and service level agreement (SLA) records.

2. Reconciliations and Financial Records

• Reconcile:
  • Bank accounts
  • Supplier statements
  • Supplier ledger accounts
  • General ledger accounts
• Prepare supplier reconciliations.
• Ensure financial records are accurate and up to date.
• Maintain organized filing systems.

3. Reporting and Audits

• Assist with monthly, quarterly, and annual financial reports.
• Support internal and external audit processes.
• Provide documents and records required for audits.
• Assist with special finance projects when required.

4. General Administration

• Provide administrative support to the finance team.
• Communicate with staff, suppliers, and contractors.
• Perform office-related tasks and errands when needed.
• Keep the work area organized and secure.

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Requirements

Education

• Matric (Grade 12).

Experience

• At least 3 years of experience in:
  • Procurement
  • Reporting
  • Office administration
  • Finance administration

Knowledge

• Basic finance and accounting processes.
• Procurement procedures.
• Record keeping and document management.
• General office administration.

Computer Skills

• Microsoft Excel
• Microsoft Word
• Email communication
• Financial systems (such as MDA)

Personal Skills

• Well-organized.
• Attention to detail.
• Good communication skills.
• Team player.
• Good interpersonal skills.
• Willingness to assist others.
• Ability to meet deadlines.

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