Administration Clerk (Equipment) – Marble Hall

Administration Clerk (Equipment) – Marble Hall

Closing Date: 16 April 2025

Location: Marble Hall, Limpopo

Job Type: Permanent

Salary: Market-Related

Company Overview

AFGRI is a leading agricultural and retail services provider, dedicated to delivering high-quality products and services to support various industries. As part of our commitment to operational excellence, we are seeking a highly organized and detail-oriented Administration Clerk (Equipment) to join our Marble Hall branch. This role involves performing essential clerical duties, handling insurance claims, and maintaining accurate data within the company’s administrative systems.

Job Overview

The Administration Clerk (Equipment) is responsible for executing administrative tasks related to equipment management, data capturing, and internal reporting. The successful candidate will be instrumental in ensuring the accuracy and efficiency of internal documentation, processing claims, and maintaining compliance with company policies. This position requires a professional with strong organizational skills, attention to detail, and a proactive approach to administrative tasks.

Minimum Requirements

Educational Qualifications

• Grade 12 / Matric is required.

Work Experience

• At least three years of experience in an administrative role, preferably in an equipment or retail environment.

Key Responsibilities and Duties

Insurance Claims and Documentation

• Register and track insurance claims related to equipment and company assets.
• Ensure all necessary documentation is submitted accurately and on time.
• Liaise with relevant internal departments to expedite claim approvals and resolve discrepancies.

Credit Notes and Financial Processing

• Generate a detailed credit note report from the internal system.
• Capture credit notes against whole goods warranty claims to maintain accurate financial records.
• Ensure all credit note transactions comply with company policies and financial regulations.

Logistics and Inventory Management

• Verify and ensure the accuracy of company vehicle log sheets, ensuring compliance with travel and fuel policies.
• Capture John Deere stock receipts into the company’s inventory management system.
• Maintain accurate vendor data on the master data system, ensuring completeness and correctness.

General Administrative Support

• Handle data entry and record-keeping with high levels of accuracy.
• Assist in preparing reports and summaries for internal management.
• Support various departments with administrative and clerical tasks as required.
• Maintain and update electronic and physical filing systems to ensure easy retrieval of documents.

Required Skills and Competencies

Technical Knowledge and Competencies

• Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Strong verbal and written communication skills to interact professionally with stakeholders.
• Attention to detail to ensure accuracy in data capturing and financial transactions.
• Understanding of insurance claim processing and credit note management.
• Familiarity with inventory management systems and administrative procedures.

Behavioral Competencies

• High level of accuracy in handling financial and administrative tasks.
• Strong organizational skills to manage multiple responsibilities efficiently.
• Self-discipline and accountability to meet deadlines and ensure data integrity.
• Ability to work independently while also being a team player.
• Professional and cooperative attitude when engaging with management and team members.
• Proactive problem-solving skills to address administrative challenges effectively.

Work Environment and Expectations

• This role requires working in an office environment, handling various clerical and financial tasks.
• The position may involve handling confidential information, requiring discretion and professionalism.
• Employees must be able to work under pressure and meet strict deadlines.
• The role may require occasional interactions with external vendors and service providers.

Employment Equity and POPIA Notice

AFGRI is committed to Employment Equity, and preference will be given to candidates who align with the company’s equity objectives. Applicants who have not received feedback within 30 days of the closing date may consider their application unsuccessful.

In compliance with the Protection of Personal Information Act (POPIA), applicants acknowledge that AFGRI will process their personal data for employment consideration. To understand how personal data is managed, candidates can review the HR Processing Notice on the company website: www.agh.co.za.

Why Join AFGRI?

• Opportunity to work for a leading agricultural and retail services company.
• Exposure to various administrative and financial processes.
• Potential for career development and professional growth.
• Supportive work environment that encourages accuracy, efficiency, and collaboration.
• Competitive market-related salary and benefits.

How to Apply

Click here to Apply

Interested candidates who meet the required qualifications and experience should submit their applications before the closing date. Ensure that your detailed CV, supporting documents, and references are included.

Be part of a dynamic and professional team. Apply today!