Administrator: Summons (RAF)

April 7, 2025 admin admin ADMIN JOBS | OFFICE JOBS 0

Administrator: Summons (3-Year Fixed-Term Contract) – Road Accident Fund (RAF)

Location: Johannesburg, Gauteng, South Africa
Employment Type: Fixed-Term Contract (3 Years)
Salary: R326,151.00 per annum
Work Schedule: Full-time
Closing Date: 15 April 2025
Employment Equity (EE) Targeted Role: Yes (Preference for Persons with Disabilities)
Reference Number: 4954
T.A.S.K Grade: 08

About the Road Accident Fund (RAF) – Administrator: Summons (RAF)

The Road Accident Fund (RAF) plays a crucial role in providing financial compensation to victims of road accidents within South Africa. The RAF ensures that individuals affected by road accidents receive rehabilitation and compensation efficiently and fairly, promoting safer road usage for all. As a government institution, RAF upholds high ethical and operational standards, ensuring compliance with legal frameworks.

To support its mission, RAF is seeking a highly organized and detail-oriented Administrator: Summons to join its Governance division. The role involves providing administrative, operational, and technical support within the Legal Administration department while ensuring compliance with legal and governance processes.

If you have a strong background in office administration, excellent organizational skills, and experience in legal or compliance-related support, this is a great opportunity to contribute to a dynamic and impactful organization.

Key Responsibilities of the Administrator: Summons

1. Compliance Administration

  • Ensure adherence to legal policies, standards, and procedures within the Governance division.

  • Maintain version control of documents related to business operations, ensuring that all records are up to date.

  • Monitor and track compliance with internal policies, legal regulations, and governance frameworks to mitigate risks.

  • Ensure that all documentation meets audit and compliance requirements, supporting smooth legal processes.

2. Office Coordination & Administrative Support

  • Maintain strict confidentiality in handling sensitive legal and organizational information.

  • Coordinate daily office operations to support the efficiency of the Governance division.

  • Track and follow up on pending matters, escalating urgent issues where necessary.

  • Compile, format, and distribute reports, statistics, and other documentation as per governance requirements.

  • Assist in organizing department activities, ensuring workflow efficiency and operational compliance.

3. Meeting Support & Governance Oversight

  • Coordinate and schedule departmental meetings, ensuring relevant stakeholders are informed.

  • Prepare agendas, meeting minutes, and action plans, distributing them to team members for follow-up.

  • Monitor and track meeting resolutions, ensuring action points are completed within deadlines.

  • Provide administrative support for legal proceedings, document filings, and compliance reporting.

4. Financial & Procurement Processes Administration

  • Prepare and submit purchase requisitions, ensuring alignment with procurement policies.

  • Track procurement processes to ensure timely delivery of office supplies and resources.

  • Manage the department’s stock register, keeping an updated inventory of office equipment and supplies.

  • Ensure timely processing of invoices and payments, avoiding delays in financial transactions.

5. Document Control & Legal Administration

  • Maintain an efficient filing system that ensures quick and secure retrieval of documents.

  • Organize and classify legal documents, making sure all files are accurately indexed and stored.

  • Ensure that confidential documents remain protected, preventing unauthorized access.

  • Update and maintain the department’s asset register and inventory, ensuring accurate records.

  • Process and track incoming and outgoing correspondence, legal notices, and files.

Qualifications & Experience Required – Administrator: Summons (RAF)

Educational Requirements:

  • National Diploma in Office Administration, Business Management, or a related field.

Work Experience:

  • At least 2 years of experience in an administrative role or a similar office-based environment.

  • Experience in legal, compliance, or governance administration is an advantage.

Key Competencies & Skills:

  • Strong organizational and multitasking abilities to handle high-volume administrative tasks.

  • Attention to detail in document handling, compliance tracking, and reporting.

  • Excellent written and verbal communication skills, ensuring clear and professional correspondence.

  • Ability to maintain confidentiality when dealing with sensitive legal and financial matters.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Problem-solving skills to proactively identify and address administrative challenges.

  • Knowledge of governance and legal compliance procedures is beneficial.

  • Strong teamwork and collaboration skills, working effectively within a structured department.

Why Join the Road Accident Fund (RAF)?

1. Meaningful Impact

Working at RAF means being part of a national initiative that provides financial relief to individuals affected by road accidents. Your role directly contributes to efficient legal processes that ensure justice and compensation for victims.

2. Professional Growth & Development

The Governance Division offers a structured career path, providing opportunities for skills enhancement, training, and growth within the legal administration and compliance sector.

3. Competitive Compensation & Benefits

  • Annual salary of R326,151.00.

  • A structured Total Employment Cost (TEC) package, allowing employees to customize their benefits.

4. Diversity & Inclusion Commitment

  • RAF is an equal opportunity employer and actively encourages applications from persons with disabilities.

  • The organization is committed to workplace diversity and fairness, fostering an inclusive work culture.

Application Process & Important Notes

How to Apply: Click here to Apply

Interested candidates must submit their applications via the RAF online portal before the deadline on 15 April 2025.

Important Considerations:

  • Employment Equity (EE): Preference will be given to Persons with Disabilities in line with RAF’s diversity strategy.

  • Vetting Process: All shortlisted candidates will undergo security vetting and background checks.

  • Foreign Qualifications: Applicants with foreign educational qualifications must submit a SAQA evaluation certificate.

  • Application Follow-Up: If you do not receive a response within six weeks after the closing date, consider your application unsuccessful.

This role offers an excellent opportunity to be part of a well-structured organization that values professionalism, compliance, and employee development. If you are detail-oriented, proactive, and looking to grow within legal administration, apply now and become part of the Road Accident Fund’s Governance team.

Apply today and take the next step in your career with RAF!

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